JOB ANNOUNCEMENT – ISLAMIC RELIEF KOSOVA

Islamic Relief is an international relief and development charity founded in 1984 with its headquarters in Birmingham, UK. As well as responding to disasters and emergencies, Islamic Relief promotes sustainable economic and social development by working with local communities – regardless of race, religion, or gender. In Kosovo, Islamic Relief started its activity in 1999.

Islamic Relief Kosova is currently looking for a potential candidate to join our HR Department Team.

Position: HR Officer

Location: Pristina

Working Hours: Full Time (08:00 – 16:00), Monday – Friday

Ref. no: IR/RKS - 10/2025

✨ JOB PURPOSE:

We are seeking a dedicated HR Officer to support the Human Resources Department in managing HR functions and administrative duties. The role requires a proactive individual who can effectively assist in recruitment, employee relations, and HR compliance while ensuring smooth office operations. The job holder will work closely with the Senior HR Coordinator to implement HR policies and procedures in line with organizational objectives.

✨ KEY RESPONSIBILITIES:

• Assist in the recruitment process, including job postings, screening applications, and scheduling interviews.
• Maintain employee records and ensure HR documentation is up to date and compliant with labor laws.
• Support in onboarding and induction of new employees.
• Manage employee leave records, contracts, job descriptions and other HR-related documentation.
• Assist in employee relations, grievance handling, and disciplinary processes. 
• Deal with administrative tasks, including office supplies, logistics, and facility management.
• Ensure HR policies and procedures are effectively implemented and communicated.
• Support the HR department in performance management and staff training initiatives.
• Maintain confidentiality and integrity in all HR and administrative matters.
• Other duties related to the position.

🔗 KEY WORKING RELATIONSHIPS

• Reports to the Senior HR Coordinator
• Works closely with the Senior HR Coordinator
• Liaises at all levels with staff within the organization.

🎓 QUALIFICATIONS

• Bachelor’s degree in Human Resources, Business Administration, Law or a related field.
• Minimum of 2-3 years of experience in HR and administrative roles.
• Experience in the NGO sector (is an advantage) 
• Relevant HR Trainings (is an advantage)

🛠 SKILLS

• Excellent word processing, Excel, and database skills.
• Excellent organizational skills.
• Demonstrable administration and office management skills.
• Experience in setting up and maintaining management information and data retrieval systems.
• Experience in diary and correspondence management.
• Strong written communication skills necessary to draft letters, reports, and other documentation.
• Strong verbal communication and interpersonal skills and excellent telephone manner.

📚 KNOWLEDGE

• Advanced knowledge of Microsoft Office suite, including Word, Excel, and PowerPoint.
• Knowledge of English Language, Professional level (Obligatory)
• Knowledge and understanding of using relationship management database software.
• Knowledge of labor laws and HR best practices.
• Knowledge of HRIS and ATS (is an advantage)
  

💡 ABILITIES 

• Ability to manage day-to-day administrative and office management functions.
• Ability to demonstrate good interpersonal skills.
• Ability to collate data and produce reports.
• Able to plan, prioritize, and deliver to tight timescales.
• Ability to work effectively on own initiative and as part of a team, without close supervision.
• Ability to communicate effectively verbally, face-to-face, over the telephone, and in writing.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Able to work methodically with good attention to detail.
• Able to demonstrate a consistent approach to others with confidence and integrity.

🏆 PERSON SPECIFICATION:
It is essential that the post holder shows a good understanding and sympathy with Islamic values and principles, knowledge about orphans, as well as commitment to Islamic Relief’s Vision, Mission, and Core Values.

🎁 BENEFITS WORKING WITH US:

• ✅ You will be part of one of the largest international humanitarian NGOs.
• ✅ You will find yourself in a dedicated team with a humanitarian vision.
• ✅ You will have the opportunity to develop your skills and knowledge by using our Learning & Development Platform for free.
  
  

📅 APPLICATION DEADLINE: 
- Interested applicants that possess the personal specifications mentioned above may apply from 26/04/2025 until 09/05/2025 at 23:59 o’clock.


⏳DEADLINE NOTICE:
- Please apply before the deadline, as any late application will be refused.

⚠️ IMPORTANT NOTICE:
- Submitting this application does not represent any responsibility on the organization of any kind, and the organization has the right to set standards as it deems appropriate for the job according to the information available about all applicants and to select candidates who will attend a job interview from among the applicants in accordance with those standards.